21CCLC File Naming Convention

This article will walk you through the different naming conventions for each document. Each folder will show the files that are housed inside.

Basic Naming Convention

Each naming convention is built with 4 parts: Year, Subgrantee, File, and Extras. Each part is separated by a space hyphen space. Example listed below.

YearSubgranteeFileExtra
SY23|24King IntermediateApproved Application Amendment1
This document would be SY23|24 – King Intermediate – Approved Application Amendment – 1

Folders

Allocations

Annual Evaluation

YearSubgranteeFileExtra
SY23|24King IntermediateAnnual Evaluation
This document would be SY23|24 – King Intermediate – Annual Evaluation

Applications and Amendments

File Type: Application (Shortcut → .app )Extra
Approved Application
Approved Application AmendmentRevision Number (1, 2, 3)
Pending Application Amendment
Supplemental Application
Renewability Application
Example: SY23|24 – King Intermediate – Approved Application Amendment – 1

Budget

File Type: Budget (Shortcut → . budget )Extra
Original Budget
Revised BudgetRevision Number (1, 2, 3)
Example: SY23|24 – King Intermediate – Revised Budget – 1

Budget Reports

File Type: Allotment Status Report (Shortcut → . allot )Extra
Allotment Status ReportType (Fall, Spring, EOY)
Example: SY22|23 – King Intermediate – Allotment Status Report – Fall
File Type: Expenditure Report (Shortcut → . exp )Extra
Expenditure ReportType (Fall, Spring, EOY)
Example: SY22|23 – King Intermediate – Expenditure Report – Fall

Correspondence

Data

Fixed Assets

Monitoring

Program Reports

File Type: Biannual Report Extra
Biannual ReportFall, Spring
Example: SY23|24 – King Intermediate – Triannual Report – Fall
File Type: Income Expenditure Report (Shortcut → . exp )Extra
Income Expenditure Report
Example: SY23|24 – King Intermediate – Expenditure Report
File Type: Triannual Report (Shortcut → . tri )Extra
Triannual ReportSummer, Fall, Spring
Example: SY23|24 – King Intermediate – Triannual Report – Fall

Vendor List