1. On the Hoʻākea home page, click the compass icon in the top corner to reach the login page.
2. Choose the button that matches your account:
   • HIDOE Teacher/Staff Login, if you’re a Hawaiʻi Department of Education teacher or staff member.
   • HIDOE Registered Partner, for all partner members. Sign in with your email and password.

1. Click Events, either in the left sidebar or the Events card on the dashboard.
2. On the Events page, click + New Event in the top right.

1. Enter the Event Name.
2. Choose your Program Partner, your own organization, marked (yours).
3. Set the Fiscal Partner only if a different organization is billing for the event. Otherwise leave it as Same as program partner.
4. Click Create Event.

You’ll land on the new event, which starts in Proposed status. Nothing goes to the Hoʻākea team until you submit it in step 8.

The details card opens in edit mode.

1. Enter the Start Date and End Date.
2. Pick the Location and Activity Type from their dropdowns.
3. Check the Event Title, then write the Short Description.
4. Click Save.

You don’t create this one. When the event is created, a budget file is generated in Google Sheets and shared with you automatically.

1. Give it a few moments to appear on the Budget card.
2. Click Open to edit to open the file in Google Sheets.
3. Make your edits there. Your changes save in Google; nothing extra to do here.

Every event needs a Hawaiʻi Compliance Express certificate. You can’t submit for review without one.

1. Go to the Hawaiʻi Compliance Express card.
2. Choose your certificate file and upload it.

These two cards only appear if your organization isn’t on the HIDOE price list. If your org is on the price list, skip this step.

1. Student Roster. Click Open the roster folder and add at least one roster file to the Google Drive folder.
2. Flyer. Choose your file and click Upload flyer. You can add more than one.

The status bar at the bottom of the event page tracks everything you still need. Click the items left pill to expand the Before you can submit checklist. Typical items:

• Start and end dates
• Location
• Short description
• Hawaiʻi Compliance Express certificate
• Budget sheet connected
• Roster folder with at least one file, and the event flyer (only if you’re not on the price list)

When every item has a green check, click Submit for Review.

The event moves to Submitted for Review and the Hoʻākea team reviews it, working with the superintendent’s office to get it approved. You’ll be notified by email as the status changes.

For the full picture of what happens next, see The Lifecycle of a Hoʻākea Event.

Once the event is approved and you’re clear to begin, the portal sends you a Ready to start services email. Click View event in the email to open the event in the portal.